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HRSA
Transplant Center Growth and Management Collaborative:
Best Practices Evaluation
Final Report
U.S. Department of Health and Human Services
Health Resources and Services Administration
Healthcare Systems Bureau, Division of Transplantation
September 2007
Executive Summary
Introduction
The U.S. Department of Health and Human Services (HHS) has
devoted considerable effort to achieving increased organ donation
and transplantation rates by developing public awareness campaigns
and identifying and replicating organ procurement organization
(OPO), donor hospital, and transplant center best practices.
Between 1995 and 2006, there was a 67 percent increase in
organ donors for all donor types from 8,854 to 14,756.1
During this time, organ transplants also increased from 19,393
to 28,932, an increase of over 49 percent.2
Despite this trend toward increased numbers of organ donors
and transplants, a disparity remains between the demand for
and supply of donor organs. Currently, there are more than
96,827 patients waiting for an organ transplantation in the
United States.3
Further, of those on the waiting list, each day 79 will receive
a life-saving organ transplantation, and 17 individuals die
waiting.4, 5
Although there were over 4,500 organ donors and over 9,200
transplants between January and April of 2007, the gap between
the supply of and demand for donor organs still remains.6, 7
HHS’s Health Resources and Services Administration (HRSA)
is committed to addressing this unmet need and has done so
by implementing several initiatives. Two recent initiatives,
the Organ Donation Breakthrough Collaborative and the Organ
Transplantation Breakthrough Collaborative, have identified
“breakthrough” best practices that are associated with increases
in organ donation and transplantation in high-performing OPOs,
hospitals, and transplant centers.8, 9
Together, the Organ Donation and Transplantation Breakthrough
Collaboratives have resulted in an increase in the number
of deceased donors and in organ availability. For example,
in the 1st year of the Organ Donation Breakthrough Collaborative,
organ donation increased by 10.8 percent in the United States.10
Other initiatives, such as The Workplace Partnership for Life,
Strengthening Donor Registries, and the Driver’s Education
Curriculum have also served to increase organ donation consent
rates by educating the public about organ donation.
As these and other initiatives assist in increasing the supply
of donor organs and the number of organs transplanted per
donor, HRSA now seeks to identify and spread the best practices
of transplant centers that are quickly adapting to the increased
supply of donor organs in order to help transplant programs
across the country effectively grow. This report presents
observations of the best practices of selected high-performing
transplant centers that have achieved high organ transplantation
rates and efficiency in recovered organ use, while maintaining
expected or higher than expected patient and graft survival
outcomes.
Study Design
This study employs a qualitative, case study approach to
identifying transplant center practices that are associated
with high organ transplantation rates, while maintaining expected
or higher than expected patient and graft survival outcomes.
A sample of 15 transplant centers and 34 organ programs that
are among the National leaders in number of organs transplanted
with expected or higher than expected outcomes was selected
for this study. The primary sources of data on the factors
that contribute to success in high organ transplantation rates
were face-to-face interviews with staff of transplant centers.
In total, 465 people were interviewed for this study. Following
the data collection phase of the study, the findings were
analyzed, and best practices were assembled.
The high-performing transplant centers and organ programs
that were selected for the study included the following:
|
City,
State |
Institution |
Organ
Program(s) |
| Rochester,
MN |
Mayo
Clinic |
Liver |
| Jacksonville,
FL |
St.
Luke's Hosital (Mayo Clinic) |
Liver |
| Scottsville,
AZ |
Mayo
Clinic |
Liver,
Kidney |
| Cleveland,
OH |
Cleveland
Clinic |
Liver,
Lung, Heart, Pancreas |
| Philadelphia,
PA |
The
Hospital of the University of Pennsylvania |
Liver,
Heart, Kidney, Lung |
| Philadelphia,
PA |
Hahnemann
University Hospital |
Kidney |
| Philadelphia,
PA |
Children's
Hospital of Philadelphia |
Heart,
Kidney, Liver |
| San
Francisco, CA |
University
of California, San Francisco Medical Center |
Heart,
Kidney, Liver |
| San
Francisco, CA |
Stanford
University |
Heart,
Kidney |
| San
Francisco, CA |
California
Pacific Medical Center |
Kidney |
| Indianapolis,
IN |
Clarian
Health - Methodist/Indiana University/Riley |
Kidney,
Lung, Liver, Pancreas |
| Seattle,
WA |
University
of Washington Medical Center |
Liver,
Lung |
| New
York, NY |
New
York-Presbyterian Hospital/Columbia University Medical
Center |
Heart,
Lung, Kidney |
| New
York, NY |
New
York-Presbyterian Hospital/Columbia University Medical
Center |
Kidney |
| Durham,
NC |
Duke
University Medical Center |
Heart,
Lung |
This study is an initial phase of identifying and sharing
“what works” across transplant centers to obtain higher numbers
of organs accepted and transplanted. For the purpose of identifying
true best practices (i.e., that are known to be causally related
to high performance in transplantation and outcomes), this
study has several limitations, including the following.
- Small sample. Due to time and resource
constraints, only a limited number of site visits could
be conducted for this study. Given that, the results may
not be generalizable to other institutions.
- No control group. Including a control
group of lower-performing centers would have enabled a more
valid distinction between practices that co-exist with,
but do not contribute to, higher performance and those that
exist more often in higher-performing centers.
- Limited perspectives. Although a wide
range of transplant center staff were interviewed, it is
possible that some best practices were overlooked by not
involving other parties with perspectives not encompassed
in this study.
- Halo effect.11
In this best practices study, transplant center staff were
aware that they were participating in a study based on their
high performance and may have categorized some practices
not associated with higher numbers of organs transplanted
and expected or higher than expected patient and graft survival
outcomes as “best” practices.
- Hawthorne effect.12
Many interviewees have noted that, as a result of being
interviewed and having the opportunity to reflect on their
work, they identified what they had previously considered
to be certain typical routine practices as being likely
best practices.
Strategies/Drivers and Key Change Concepts
Site visits to 15 transplant centers and 34 organ programs
revealed six strategies/drivers (i.e., best practices) and
23 accompanying key change concepts associated with high performance
in organ acceptance, transplantation, and outcomes among the
centers. A summary of the strategies/drivers and corresponding
key change concepts follows.
Strategy/Driver 1: Institutional Vision and Commitment
The first strategy/driver describes a factor that is fundamental
to the success of a transplant center – vision and commitment
from the institution. Hospitals cannot dabble in organ transplantation;
they must commit to it fully and provide the resources and
support necessary for the transplant programs to be successful.
The 15 hospitals featured in this study all view transplantation
as one of their institutions’ priority service areas and all
have established and successfully worked toward goals of growing
their programs.
Key Change Concept 1.1: Establish transplantation
as a strategic priority.
All of the hospitals featured in this study have provided
strong support to their transplant centers, and several of
them have even established organ transplantation as one of
a handful of strategic priorities for their institutions.
In addition to making significant investments in staffing
and other resources in order to facilitate the growth of the
transplant center or one of its transplant programs, these
institutions regularly monitor their programs’ progress toward
achieving their goals.
Key Change Concept 1.2: Develop and implement business/strategic
plan to secure institutional resources.
Even when hospitals have established organ transplantation
as a strategic priority, transplant center administrators
and physician leaders will need to work to continually demonstrate
the value of transplantation to the hospital in order to secure
resources needed on an ongoing basis to operate high-performing
transplant programs. To help secure these resources, the centers
visited have developed business and strategic plans that identify
the targets, goals, and resources required to grow their programs.
Key Change Concept 1.3: Actively educate internally
about goals, expected outcomes and accountabilities.
For transplant centers, educating hospital staff and leadership
about organ transplantation can be important to securing institutional
support for resources needed to operate successful and growing
transplant programs. Among various areas of health care services,
organ transplantation is unique in terms of the resources
required to run a high-performing program (including information
technology and nurse coordinators) and the accountabilities
of the program to stakeholders outside the hospital.
Key Change Concept 1.4: Commit to providing a comprehensive,
multi-disciplinary approach to the full continuum of transplant
care.
The centers visited identified three key components of transplant
care in which any hospital offering transplant services should
invest. These components include providing care and support
to patients across the continuum of transplant services from
pre- to post-transplant care; providing transplant services
as part of a broader spectrum of end-stage organ disease care;
and integrating and sharing expertise among the transplant
programs because many transplant patients develop problems
with multiple organ systems.
Key Change Concept 1.5: Organize transplant services
into a service line.
Some of the transplant centers visited have made a strategic
decision to organize transplant services into a service line
with designated budget and decision-making authority. For
these centers that have been able to break down the traditional
silos and streamline transplant services into a service line,
the benefits have been an improved and more efficient decision-making
process and greater accountability of staff toward achieving
transplant center goals.
Strategy/Driver 2: Dedicated Team
On its own, institutional vision and commitment to transplantation
is not enough to achieve effective or successful growth of
a transplant program with expected or higher than expected
patient and graft survival outcomes. Another critical component
is creating and supporting a collaborative and rewarding work
environment to attract and retain highly dynamic, committed,
and skilled specialists in transplantation, including transplant
surgeons, physicians, nurses, coordinators, social workers,
financial managers and coordinators, medical specialists (e.g.,
infectious disease physicians, anesthesiologists, etc.), administrative
staff, and allied health staff.
Key Change Concept 2.1: Organize around and empower
committed surgeons and physicians who are aligned with the
institution’s vision to build and grow the transplant program.
At all of the centers visited, successful transplant teams
are built and organized around proactive, committed, experienced,
and high-performing surgeons and physicians who have a passion
for building and growing the transplant program. Most centers
recruit experienced surgeons and physicians from other centers.
However, given the limited pool of experienced and proactive
transplant surgeons and physicians, some centers use their
residency and fellowship training programs to “grow their
own.”
Key Change Concept 2.2: Recruit, train, and retain
program staff that are specialized, dedicated, and committed.
It is not enough to organize a transplant team around proactive
and committed surgeons and physicians. Although surgeons and
physicians can catalyze a growth spurt, in order to sustain
a successful transplant program, surgeons and physicians need
to be supported by a talented and experienced multi-disciplinary
team of nurses, coordinators, socials workers, financial managers
and coordinators, medical specialists, administrative staff,
and allied health staff. Each team member possesses a unique
set of skills, expertise, and knowledge that is needed to
comprehensively treat transplant patients.
Key Change Concept 2.3: Establish and live by a
collegial, non-hierarchical team approach to quality care.
In a field that integrates so many types of specialized
providers and staff, a collegial, non-hierarchical team environment
is essential. Given the multi-disciplinary nature of transplant
medicine, collaboration and communication among various hospital
departments and staff members is necessary. At the transplant
centers visited, all staff members work together as an integrated
team toward the common goal of providing the best possible
patient care.
Strategy/Driver 3: Aggressive Clinical Style
Because of the perpetual shortage of organs, transplant
centers must be aggressive in soliciting, listing, and caring
for patients and in accepting and rehabilitating organs. This
aggressiveness is manifested in a variety of ways, reflecting
the diverse needs of the various transplant centers visited.
However, at each site visited, there was an emphasis on evidence-based
aggressiveness; physicians and surgeons were willing to innovate
and take risks, but only if such actions were grounded in
sound scientific and medical research and only if such risks
were rigorously monitored and reviewed to assess safety and
efficacy.
Key Change Concept 3.1: Create high threshold for
rejecting organ offers and potential recipients.
The transplant centers visited employed aggressive patient
and organ acceptance practices. By assessing patients and
organs as a whole (instead of relying on heuristics), surgeons
and physicians are often able to match the right organ to
the right patient, even if the organ is marginal or the patient
has multiple co-morbid conditions that could negatively impact
the transplant’s success. Furthermore, transplant doctors
recognize that just as certain techniques can improve the
functionality of an organ, patients with potentially exclusionary
co-morbidities can be treated to a point where they are eligible
for transplantation.
Key Change Concept 3.2: Maintain preparedness
by building, managing and optimizing your waitlist.
Effective management of transplant waitlists can have a
profound impact on organ acceptance, patient waiting times,
and patient outcomes. Transplant center staff stressed the
importance of building a list that is large and diverse enough
to accommodate incoming organ offers, without being so large
as to hinder proper pre-transplant patient management. To
facilitate the growth of the list, transplant centers have
implemented a variety of practices to streamline the patient
evaluation and listing processes. In addition, while on the
waitlist, patients receive attention from a variety of actors
(e.g., physicians, nurses, social workers, financial coordinators)
to ensure that they are physically, financially, and psychologically
prepared for transplantation.
Key Change Concept 3.3: Reach out and collaborate
with referring community and professional staff.
Transplant physicians at the centers visited recognized
the important role referring physicians play in the pre- and
post-transplant care provided to patients and are eager to
work collaboratively with these doctors to ensure that this
care is delivered as efficaciously as possible. Through outreach
efforts ranging from making themselves available to referring
physicians at all times to developing protocols for them on
how to care for transplant patients, transplant physicians
build constructive relationships with the referring community,
which can lead to improved patient care and increased patient
referrals.
Key Change Concept 3.4: Partner with OPOs to implement
best practices.
While the extent to which transplant centers rely on their
local OPOs for organs is highly variable, they are almost
uniformly benefited by improvements in local OPO performance.
Many transplant programs offer their expertise to their local
OPOs by developing protocols, holding trainings, and offering
support on issues that may arise. Additionally, some centers
use their OPOs to organize meetings and facilitate communication
with other local transplant centers, while others reach out
to more distant OPOs with high organ export rates.
Key Change Concept 3.5: Actively market program
to increase referrals and organ offers.
Although superior outcomes may attract some patients, the
transplant centers visited noted that aggressive outreach
and marketing is often necessary to sustain growth. Transplant
center representatives visit clinics and hospitals throughout
the area to educate health workers and patients about their
programs and transplantation as a possible treatment option,
while transplant surgeons and physicians personally seek out
community doctors to establish connections, maintain communication,
and collaborate on patient care. Outreach is also aimed at
local and regional OPOs.
Strategy/Driver 4: Patient and Family Centered Care
Several of the high-performing transplant centers visited
for this study are part of a growing movement across the health
care system to organize health care services around the needs
of patients and their families, instead of around the needs
of institutions. These centers have looked at the transplant
process through the patient lens and identified ways to make
the transplant process, from referral and evaluation to post-transplant
care, easier and less stressful for patients and their families.
Key Change Concept 4.1: Remove patient access
barriers and streamline workflow to provide more efficient
care.
One component of patient- and family-centered care includes
providing patients with a well-coordinated opportunity to
be evaluated as a potential transplant candidate, as well
as ensuring that they are given the most streamlined, efficient
care possible once they are selected as transplant patients.
Streamlining processes reduces unnecessary burden on patients
and their families and allows patients to focus on caring
for themselves across the continuum of care. In addition to
lowering strain on patients, streamlining care can also create
a more continuous workflow for transplant staff.
Key Change Concept 4.2: Educate patients and their
“families” early and often.
While patients are dependent on transplant staff for their
medical care, pre- and post-transplant success is also dependent
on how well patients and their families are able to manage
patient care outside of the hospital. Transplant centers visited
stressed the importance of patient education from the patient’s
initial evaluation and for the rest of his/her life. Patients
must learn to manage their health by adhering to treatment
plans, following dietary guidelines, taking their medication
correctly, and knowing when to call the center for help. Providing
clear, consistent, and constant education during every patient
interaction ensures patients and their families understand
their roles and responsibilities.
Key Change Concept 4.3: Don’t forget the “family”:
Involve and support “families” throughout the entire transplant
process.
Supporting the families of transplant patients was a common
theme across the transplant centers visited. Recognizing that
transplantation is stressful not only for the patients, but
also for their families, many of these centers have made it
a goal to be as family-friendly as possible. One of their
primary goals is to make it easier for families to support
and be with the patients throughout the transplant process
by providing comfortable spaces for families while their loved
ones are in the hospital and providing support groups and
other services to ease the emotional strain.
Strategy/Driver 5: Financial Intelligence
Financial awareness and management was cited by the high-performing
transplant centers as a critical component in optimizing organizational
performance across transplant-related services. Key enablers
contributing to transplant center financial intelligence include
sound financial planning, focus on accurate cost accounting
and cost management, maximizing third-party reimbursement
through effective payer contracting, establishing mutually
beneficial payer relationships, and providing transplant-specific
financial counseling and coordination to patients and families
early and often.
Key Change Concept 5.1: Track and understand your
program finances, reimbursement mechanisms, performance,
and volume.
It is important that transplant programs have an accurate
picture of the full range of services they provide and the
support they receive from other hospital departments that
influence their financial performance. Tracking and understanding
their costs and revenues on a payer and service-specific basis
allows programs to identify areas of profit and loss and to
develop plans to better optimize future performance.
Key Change Concept 5.2: Negotiate payer contracts
with awareness of program strategy, finances, and strengths.
Given the inherent complexity of the transplant continuum
of care, centers and payers often negotiate payment arrangements
for covering transplant-related services, while managing financial
risk for both parties. A relatively common contracting approach
is to negotiate global payment rates that feature a single
payment for all transplant-related services provided. To minimize
transplant center financial risk, a keen understanding of
patient resource use and program cost is essential in developing
and updating global payment rates.
Key Change Concept 5.3: Develop and maintain constructive,
mutually beneficial payer relationships.
Building and maintaining solid professional relationships
with payers is a high priority among transplant center staff
whom we interviewed. This involves proactive communication
and transparency of financial and clinical data. Effective
communication is critical in view of the complexity of transplant
center-payer interactions.
Key Change Concept 5.4: Provide transplant-specific
counseling and coordination to patients and families.
Aside from the considerable clinical challenges facing transplant
patients and their families, financial challenges loom large.
This is particularly burdensome for the many patients who,
along with their families, have been compromised financially,
as well as physically and emotionally by the time they are
eligible for transplantation. The centers that we visited
demonstrate “patient-centered” approaches and other means
to provide financial counseling, coordination, and assistance
during all aspects of the transplant experience, beginning
at the first point of contact with the patient.
Strategy/Driver 6: Aggressive Management of Performance
Outcomes
In order to maintain their high-performing transplant center
status, the transplant centers visited repeatedly stressed
the importance of aggressively managing program performance
outcomes. According to the centers, transplant program performance
and growth can be optimized through the implementation and
use of protocols, research and innovation, and data-driven
quality improvement. Collectively, these components create
a pathway for transplant programs to become leaders in the
field of organ transplantation by increasing the number of
transplants performed and the patients served, while maintaining
high quality outcomes.
Key Change Concept 6.1: Implement protocol-driven,
standardized care.
Across several of the transplant centers visited, the development,
maintenance, and use of protocols has been instrumental in
the centers’ abilities to increase transplant volume and growth,
without compromising patient and graft survival outcomes,
by providing a standardized and efficient way of providing
transplant services and care. Protocols allow for clear decision
making and also assist in academic research because with protocols,
one variable can be changed while all others are held constant,
thereby allowing outcomes to be reliably assessed and compared.
Key Change Concept 6.2: Be on the cutting edge:
be a research leader and innovator.
Research and innovation serve the dual purpose of advancing
the field of transplantation and driving transplant volume
and growth by pushing the envelope in terms of transplant
procedures and practices and by attracting patients, payers,
and staff. Given the young field of transplantation, conducting
research to advance the field is critical. At all of the transplant
centers visited, staff members are encouraged to actively
keep abreast of the latest research and innovations in transplantation
through regular review of literature, attending professional
conferences, taking continuing medical education courses,
and participating in other professional development activities.
Key Change Concept 6.3: Implement data-driven continual
quality improvement.
According to the transplant centers visited, the aggressive
collection and review of transplant program data plays a vital
role in having a successful transplant program. Careful monitoring
of outcomes and benchmarks allows transplant programs to identify
areas for improvement and to remedy problems before they become
serious and compromise patient care. As transplant patients
become more informed consumers through the review of the Organ
Procurement and Transplantation Network (OPTN) and the Scientific
Registry of Transplant Recipients (SRTR) program data, continual
quality improvement will become increasingly important.
Implementation Considerations
Transplant centers seeking to adopt the best practices presented
in this report must consider certain matters of implementation.
The sites visited for this study reported having to overcome
certain barriers within the transplant system and to capitalize
on particular opportunities in order to achieve high performance
in organ acceptance, transplantation, and outcomes. These
barriers and facilitators included the following:
Barriers:
- OPTN Organ Allocation Policy. Several
interviewees observed that the organ allocation system can
be a barrier to maximizing the number of organs transplanted.
While interviewees supported the allocation system’s role
in protecting the interests of all recipients, several noted
that the current system presents obstacles to finding appropriate
matches for organs in unstable donors or for marginal organs
because it often requires OPOs to offer organs to a list
of centers that they know, based on experience, are unlikely
to accept. During the interviews, there also was speculation
about what impact DonorNet will have on current organ allocation
practices.
- Limited Availability of Skilled Transplant Staff.
Transplant programs require access to a diverse array of
surgeons, physicians, nurses, and other clinicians who are
skilled in transplant services. Many of the transplant center
staff interviewed noted that one of the barriers to growth
is the shortage of certain types of qualified transplant
clinicians and other staff, particularly transplant hepatologists.
Smaller transplant programs or transplant programs that
do not have much flexibility in terms of negotiating salaries
or offering financial incentives during the recruitment
process may find it even more difficult to recruit and retain
staff for these positions for which there are shortages
of qualified individuals.
- Reimbursement. One of the barriers for
transplant centers seeking to increase the number of transplant
surgeries they perform can be inadequate reimbursement from
insurance companies, particularly for certain types of complex
cases. Several of the administrative and financial staff
interviewed noted that hospitals often are not reimbursed
for the full cost of transplant care. This is particularly
true when the cases are complex or when the case involves
a public payer. Looking ahead, some of the centers are concerned
that insurance companies will impose lifetime maximum payments
on transplant services that are not adequate to cover the
surgeries, as well as the pre- and post-transplant services.
- Market Saturation. While the staff of
many of the high-performing transplant centers speculated
that operating in a competitive market in close proximity
to another strong transplant center likely drives them to
perform better, competition could be a barrier to growing
a transplant program if the market has reached saturation.
In other words, in a market in which, for a particular type
of organ, there is no excess supply of organs, it may be
difficult for any transplant center in the region to launch
or grow a program.
Facilitators:
- Institutional Capacity. One of the keys
to the success of a high-performing transplant center is
access to institutional resources, such as clinic space,
office space, operating rooms, administrative staff, and
financial resources. Hospitals in better financial health
may be more likely to invest in their transplant centers’
staffing and operating needs or may be better able to absorb
the losses on medically complex cases.
- Healthy Competition. Several surgeons
and other transplant center staff interviewed noted that
in the field of transplantation, competition can actually
be good for business. In an effort to provide the best available
care, high-performing transplant centers in close proximity
push each other to continually strive to improve their performance
and to engage in innovative practices.
- Strong OPO and Donor Hospital Performance.
The most significant limitation to increasing the number
of transplants performed in the United States is the limited
supply of organs available for donation. As reflected in
previous best practices studies conducted by HRSA, some
regions of the country have had more success than others
in maximizing the potential supply. Transplant centers operating
in DSAs where the donor hospitals and OPOs are collaborating
to maximize the supply of organs for transplantation are
at an advantage in terms of maintaining and increasing their
transplant volumes.
Conclusions
For most of the high-performing transplant centers visited,
a critical success factor has been the vision and commitment
of their hospitals’ leadership to making transplantation an
institutional priority and to assuring the necessary resources
and infrastructure to grow their transplant programs. At some
of the centers, transplant programs have grown directly as
a result of the executive leadership’s decision to seek out
innovative and committed transplant surgeon and physician
leaders and providing them with the necessary resources to
achieve transplant growth. At other centers, transplant program
administrators and clinical leaders have gained institutional
support by first building a case for the value of transplant
services to both the hospital and patients. In either case,
organ transplantation has been established as a strategic
priority at all of these centers, and significant investments
in staffing and other resources have been made to facilitate
growth of the transplant programs.
Another critical success factor of the 15 high-performing
transplant centers is the existence of a collaborative and
rewarding work environment that attracts and retains highly
dynamic, committed, and skilled specialists in transplantation.
Across all of the centers visited, transplant teams are led
by proactive and committed surgeons and physicians who are
aligned with the institution’s vision to build and grow the
transplant program. However, in order to be successful, these
surgeons and physicians need to be supported by a highly specialized
and dedicated multi-disciplinary team of nurses, coordinators,
social workers, financial managers and coordinators, medical
specialists (e.g., infectious disease physicians, anesthesiologists,
etc.), administrative staff, and allied health staff. Each
team member possesses a unique set of skills, expertise, and
knowledge that is needed to effectively manage patients and
to provide high quality patient care.
Given the perpetual shortage of organs, aggressive patient
and organ acceptance practices are critical components for
optimizing transplant growth and volume, while maintaining
expected or higher than expected patient and graft survival
outcomes. Across the centers visited, evidence-based practices
are employed to create a high threshold for rejecting less
than optimal organ offers (including ECD and DCD organs),
as well as higher-risk recipients. This aggressive approach
also applies to patient evaluation and management while on
the waitlist. By actively marketing their high quality transplant
programs among patients, referring physicians in the community,
OPOs, and payers, these centers are able to build and grow
their transplant waitlists to an optimal size that allows
them to effectively identify appropriate donor-recipient matches
for every viable organ offer and to achieve increased transplant
volume and growth, without sacrificing patient and graft outcomes.
In an effort to provide the best possible care to every
patient and family everyday, the high-performing transplant
centers visited have established institution-wide practices,
systems, and mechanisms to organize care around the needs
of patients and families. By looking at the transplant process
through the patient lens, these centers have identified ways
to make the entire transplant process easier and less stressful
for both patients and their families. Centers have accomplished
this by removing patient access barriers and streamlining
staff workflow to provide more efficient care; providing patients
and their families with a high level of education and support
throughout the transplant process so that they have the information
to make informed decisions about their care; and by creating
a family-friendly, “normal” environment in order to make patients
and their families feel at home while at the hospital for
extended periods of time.
Achieving and maintaining transplant program financial strength
has been another critical success factor of the high-performing
transplant centers visited. Centers have employed various
strategies including having a detailed understanding of program
finances, sound financial management, and excellent payer
relations. Financial staff at centers actively track and monitor
their program finances and payer reimbursement mechanisms,
negotiate payer contracts with rates that are based on transplant
program actual costs and patient resource use, develop constructive
and mutually beneficial relationships with payers, and provide
transplant-specific financial counseling and coordination
to patients and their families.
Finally, all of the transplant centers visited optimize their
performance by aggressively monitoring and managing their
program performance outcomes. From pre-, peri-, to post-transplant
care, protocols are used to deliver standardized, efficient,
and high quality care. In addition, all of the centers visited
engage in clinical research both to advance the field of transplantation
and to improve patient outcomes. By being on the cutting edge
of research and innovative practices, these centers are able
to foster transplant volume and growth by attracting patients
and payers. Lastly, all of the centers visited regularly collect
and review data on various transplant program outcome measures
and use the data to identify problem areas and to implement
appropriate process improvement strategies.
1Donors
recovered in US by donor type. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
2Transplant
by Donor Type. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
3Waiting
List Candidates. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
4Transplants
by Donor Type. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
5Removal
Reasons by Year. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
6Donors
recovered in US by donor type. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
7Transplant
by Donor Type. Richmond, VA: Organ
Procurement and Transplantation Network (not a U.S. Government
Web site), 2007. Accessed July 9, 2007.
8The
Organ Donation Breakthrough Collaborative: Best Practices.
The Lewin Group, 2003
9The
Organ Transplantation Breakthrough Collaborative: Best Practices
Evaluation. The Lewin Group, 2005.
10Burdick,
J. Memo
to ASTS membership: Organ Transplantation Breakthrough
Collaborative. Health Resources Service Administration, June
17, 2005. Accessed July 19, 2006.
11
The halo effect refers to a bias in observation or measurement
that reflects an observer’s tendency to rate, perhaps
unintentionally, a person or event or other phenomenon in
a manner that is consistent with what the observer anticipated.
12In
the Hawthorne effect, the act itself of observing people may
prompt them to change their behavior. This might result, for
instance, in subjects improving their performance due to their
knowledge of being observed rather than due to an intervention
such as training or use of some technology.
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